Financial Reports provide a detailed overview of the financial transactions made on accounts. The reports are also filterable by several options, including Client Name and date range. These are some of the most commonly used reports in SimplicityCollect.
Financial Reports can be used for (but not limited to) the following:
- To get a total of the costs reimbursed from your client
- As a list of payments you are sending the client
- How much in attorney fees the client owes you from payments received
- To keep track of total amount of costs incurred
- To keep track of how much money you’ve collected overall
- To keep track of how much in attorney fees were accrued
- How much a specific Collector has collected during a given time frame
- Start/End Date
- Report Name*
- Transaction Type (Payment, Client Payment, Netted Payment, Convenience Fee, Cost, Fee, etc.)
- Transaction Description (Payment – Check, Payment – Cash, Service Fee, etc.)
- Custom Fields (up to 5)
- Exclude/Include Not Applied (Pending Post Dated, Unsigned [PDCFlow], etc.)
- Exclude/Include NSF with Payment (allows you to see the NSF on an applicable payment, regardless of whether the NSF is included in the specified date span. If this option is not marked, the NSF will only appear within the date span in which it was applied)
*The Report Name filter refers to the various Financial Reports we have available. They are all variations of one another, and we recommend running each one at least once to get an idea of what style will best fit your company model:
- Transaction Reports include (by default) ALL types of transactions, including Payments, Costs, and Fees.
- Payment Reports include (by default) ONLY payment type transactions.
- Payments w/ Client Disb. includes (by default) ONLY payment type transactions that have a client disbursement amount.
- Transactions – Simple is like Transaction Reports, BUT in a more simplified format.
- Payments – Simple is like Payment Reports, BUT in a more simplified format.
Generating the Report:
Once you have set the proper filters, click on the button Generate Report. Financial Reports are broken down alphabetically by Client, then Creditor, then by individual Debtors and their financial activity. You can use the page numbers and/or arrows at the top to navigate documents with multiple pages.
Saving, Printing, and/or Exporting the Report:
You can click the Export button to choose which type of program you’d like to open the report in. You can export, open, or save the report in either Microsoft Excel, Microsoft Word, or PDF format:
You will have to use the above option to Print the report, as each program has its own print functionality. You’ll even be able to customize the report prior to printing, depending on the program.
NOTE: The system does not automatically save these reports each time you generate them; they are always generated in real time. You can generate them as rarely or as often as you wish to. If you need to save a copy of each one, you can create a folder on your computer to store them in, or generate them again at a later date.
If you would like to see how this report applies to your accounts specifically, we suggest creating a test account which can be applied to any number of practice scenarios.
For any filters that have a listed box of options available (such as Collectors or Clients), multiple items can be selected from that box by holding the CTRL button (or COMMAND button) while clicking each item.