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The Financials > Advanced sub-tab is where you can manage your transaction descriptions, which appear on the Financials > Transactions sub-tab. These are used when posting a payment, adding a cost, or adding a fee.

 

Adding a New Transaction Description

1) Access any account (these descriptions are usable on all accounts).

2) Click on Financials > Advanced.

3) Enter a Description on the right-hand side of the screen for what you want the new transaction to be called, such as “NSF Fee”, “Direct to Client Payment”, “Filing Fee”, etc.

4) From the Type drop-down list, select what type of transaction this is going to be:

  • Cost: Costs and non-attorney based fees which cause the balance to increase.
  • Client Payment: Payment made directly to the client, which cause the balance to decrease.
  • Fee: Attorney fees, or other types of fee often associated with litigation, which cause the balance to increase. This is the only Type that has a sub-category you can associate it with, which refers to the allocation. By default, the only one listed is Att. Fee. Any new allocation types added under Financials > Settings/Judgment or under Settings > Clients will always be listed as a sub-category to the feetype transaction.
  • Netted Payment: Payment made to another entity (ex. an attorney) who collects a gross amount, then sends your agency a netted amount after taking their fee. The gross amount is subtracted from the Balance Due causing it to decrease, but the netted amount is what is disbursed by your agency.
  • Payment: Basic payment transactions that you the agency receive, which cause the balance to decrease.

5) Click the button Insert New. The new description will be available to use on all accounts under the Financials > Transactions sub-tab.

 

Editing or Deleting Transaction Description

1) Access any account (these descriptions are usable on all accounts).

2) Click on Financials > Advanced.

3) Select a Description from the list provided on the left-hand side of the screen.

4) Modify the information on the right-hand side of the screen and click the Update button, or remove it entirely by clicking the Delete button.

 

NOTE: If a description is currently in use on an account (meaning a transaction has been posted from Financials > Transactions with it), you will be unable to delete it. An error will appear saying: Transaction description cannot be deleted because it is in use.

 

See anything missing or out of date on this page? Please contact Simplicity Support at helpdesk@simplicitycollect.com.